Locking and Unlocking

Some entities can be locked to prevent unauthorised users from editing/deleting them. Currently lockable entities are

• AADTs

• SEDs

• TINs

• Programmes

• LA Programmes

• Projects

The padlock icon at the top right corner of editing forms will inform the user if the entity they are viewing is locked. The UI will disable the DELETE and SAVE buttons on editing forms for locked entities.

MD Programmes and Projects can be temporarily unlocked by users belonging to the “Unlocker” role. They can be unlocked independently even if a project is assigned to a programme. The unlocked entities will be editable only once, then they will be automatically locked again once the Edit is complete.

For LA Programmes in the “Pre-Close Out” phase, if all associated Projects are in the “Complete” phase when submitted the LA Programme moves to “Closed Out” and can no longer be resubmitted.

Once locked, individual Projects and Programmes can still be Unlocked and edited, but the Locked LA Programmes will be unlockabale.

There are a few noticeable use cases:

Programme is locked

PROGRAMME - LOCKED	Programme cannot be saved
	Programme cannot be deleted
	Projects cannot be removed from the list in the programmes forms
	Double click on the project will still open the Project editing forms

Programme is unlocked

PROGRAMME - UNLOCKED	Associated locked Projects cannot be removed
	If linked to locked projects, programme cannot be deleted

Project is locked

PROJECT - LOCKED	Project cannot be saved
	Project cannot be deleted

Project is unlocked

PROJECT - UNLOCKED	In the funding Source Grid (Expenditure Tab), if an existing row is related to a locked programme, the row cannot be edited
	In the funding Source Grid (Expenditure Tab), if an existing row is related to a locked programme, the row cannot be deleted
	When adding an new Row in the funding Source Grid (Expenditure Tab), locked programmes will not be listed in the dropdown
	If the Project is Linked to a locked programme, the project will not be deletable